Accepting and rejecting changes works much like the Spell Check feature. By cycling through the changes made to a document, the reviewer can accept or reject any or all changes. If you do not do this, others will be able to turn on Track Changes and see early mistakes and edits.
Was this article helpful? Yes No. This article is based on legacy software. The Reviewing Toolbar Buttons Using the Reviewing toolbar will provide you with quick access to many tracking and editing operations. Viewing Options While viewing your document, you can select the desired viewing option and the desired Track Changes features. If you have inserted text, it leaves the new text in the document. When you reject a change, Word restores the original text.
To review changes, you use the Reviewing toolbar. You can review changes one at a time by using the Next Change and Previous Change buttons. Then use the Accept Change or Reject Change buttons to respond to the revisions. When you save different versions within Word, you also save disk space because Word saves only the differences between versions, not an entire copy of each document.
After you've saved several versions of the document, you can go back and review, open, print, and delete earlier versions. You can also have Word save a version of your document each time the document is closed, which is useful when you need a record of who made changes and when, as in the case of a legal document. To save a version every time that you close a document, use 2 3. To track changes in a Word document 1.
Start or switch to Word. On the Standard toolbar, click Open. The Open dialog box appears. In the Open dialog box, locate and select the file in which you want to track changes. Click Open. On the View menu, point to Toolbars, and then click Reviewing. The Reviewing toolbar appears.
On the Reviewing toolbar, click Track Changes. Any changes that you make will now be tracked. TIP: When track changes is turned on, the Track Changes button has a blue border, and the letters TRK are highlighted on the status bar; when track changes is turned off, the Track Changes button has no border, and TRK is gray on the status bar. To make changes and add comments To make changes in and add comments to a document after you turn on track changes, follow these steps: 1.
Word inserts a callout that describes the type and content of your change. For example, if you deleted the text, the quick brown fox, you will see a callout that says: Deleted: The quick brown fox.
Note If you do not see the callout, you may be viewing your document in normal view. Switch to print layout view to see the callouts. To do this, click Print Layout on the View menu. Rest the mouse pointer over the text that you deleted. In addition to the callout, Word marks the deletion with a ScreenTip.
If you rest the mouse pointer over the deletion, the ScreenTip tells you the name of the person who made the change, when the change was made, and the 3 4. In this case, the ScreenTip displays Deleted. If you have text you want to add to your file, click where you want the text to appear and type the text. Word inserts the new text in a different color font. The color differs for each person who makes changes to a document when track changes is turned on.
Rest the mouse pointer over the text that you added. A ScreenTip tells you the name of the person who made the change, when the change was made, and the type of change that was made.
In this case, the ScreenTip displays Inserted. On the Insert menu, click Comment. If you selected text and then inserted a comment, Word marks the selection with large colored parentheses.
If no text was selected when you inserted a comment, the location is marked by a colored vertical bar. A callout appears in the margin of the document. The callout describes the type and content of your change. For example, if you add a note or an annotation to your document, the callout says, Comment: followed by the note or annotation text.
Rest the mouse pointer over the comment that you added. In this case, the ScreenTip displays Commented. On the Reviewing toolbar, click Show, and then click Reviewing Pane. For each addition, deletion, or comment, you will see the name of the person who made the change, when the change was made, the type of change that was made, and the content of the change. To review and accept or reject changes To review and accept or reject changes that you or other reviewers made to a document, follow these steps: 1.
On the Reviewing toolbar, click Next. When you choose "Final" from the Reviewing toolbar, you can't see any of the changes.
You see only what the final document will look like, with tracked changes hidden. In Figure 6, the two revisions remain in the document. The tracked changes are there; using Final view, we just can't see them. You can switch back and forth between Final Showing Markup and Final to see the document with or without displaying the tracked changes.
Figure 6: Showing the Final version. You just see the final text, even though the document contains two tracked changes. To distinguish between reviewers also called authors , you can tell Word to display each reviewer's markup in a different colour.
Choose the "By Author" colour Figure 7. Figure 8 displays two authors' revisions in different colours. The "red" author inserted 'dark', deleted 'jumps' and inserted 'hops'.
The "blue" author deleted 'lazy' and inserted 'friendly'. You can use this to your advantage. If you want to give someone feedback on a document, you can distinguish serious proposals about the content from relatively minor changes to formatting. The tracked changes you make can show up in two different colours. Topic : Sharing documents. Tags : Track changes. Interest : For users. Version : Word Word This article is copyright.
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